Tools · Buying Checklist
The machinery
buying checklist.
Five sections. 27 checks. Everything we tell TMF clients to work through before they sign anything — whether they use us for finance or not.
Before you make an offer
- Confirm the machine is genuinely needed (versus hire or a different asset class)
- Run a repair-vs-replace analysis if replacing existing kit
- Check the asset against your contract pipeline — will the work actually pay for it?
- Get a realistic valuation (not just asking price)
- Verify the seller has clear title and no undisclosed finance
Inspection and condition
- Physical inspection by a qualified mechanic or OEM specialist
- Hour meter verified and consistent with service history
- Service records reviewed — oils, fluids, regular intervals met
- Undercarriage (tracks, tyres, wear parts) assessed honestly
- Test under load where practical, not just idle walk-around
- Operator cab condition (electronics, air con, ergonomics)
Documentation
- PPSR lien check completed — no prior security interests
- Evidence of GST status (private sale vs GST-registered seller)
- Import documentation complete if purchased from overseas
- Registration and compliance plates current
- Warranty documentation for newer machines
Finance and tax
- Structure confirmed with accountant before signing
- Chattel mortgage vs lease decision locked in
- Balloon / residual sensible for your hold period
- GST treatment planned (claim upfront vs spread across lease)
- Contract-aligned structure if the asset backs specific work
- Insurance quoted and confirmed before settlement
Settlement and handover
- Final walk-around inspection before funds release
- All keys, manuals, accessories included
- Service history handed over
- Seller sign-off on condition at point of handover
- PPSR discharge confirmed if replacing previous finance